Submit Payments

gear-solid.svg Role Required: Bank Connect A/P Clerk

Bank Connect Payments are submitted using NetSuite native transactions (including Bills, Expense Reports, and Checks). Each payment must be set to pay from a Bank Connect-linked account and set to pay to a Bank Connect Recipient Account.

Submitting Bill Payments

Bill Payments set to be paid from a Bank Connect linked account can be submitted directly from the Bill Payment record. One of the benefits of Koxa Bank connect is that you can submit single payments or multiple payments at one time.

Only users who are linked through Bank Connect will see the Submit Bank Payment button for payments scheduled from a linked bank account.

Submitting Payments

  1. Navigate to Bank Connect→Bank Payments→Submit Payments.

    • You may get an error message stating you have no authorized accounts to pay from. If so, please contact your Koxa Bank Connect Administrator.
       

  2. Select an Account to pay from and click Apply Filter.

    • A variety of additional filters are available to narrow the list of payments ready to be submitted, such as Date From.
    • Once the linked Account is selected, all Bill Payments that are ready to be submitted will be pre-filtered in the Transactions sublist.
       

  3. Review payment lines.

    • You can select a single bill payment or multiple at at time by checking the payments you would like to submit.
    • Prior to submitting payments, you can review transaction Summary (a modal will open with more details of your transactions) and update the Pay To field to change the recipient account.
    • Bank Connect supports a maximum of 100 bills per bill payment submission. Payments containing more than 100 bills cannot be submitted successfully and should be divided into multiple bill payments before submitting.
       

  4. When ready, click on the Submit Payments button.

    • Your identity will be verified via Step-Up Authentication.
    • Your authentication method may vary depending on your company's set up. (See the User Authentication guide for more information).
    • Depending on your entitlements, the payments may be automatically approved and sent to the bank, or routed to the approver.

You will be able to submit payments only for the accounts you are entitled to pay from.